Smart Barcoder creates several different kinds of USPS Intelligent Mail barcodes, and also creates barcoded tray/sack tags and pallet placards. Here are quick walkthroughs for these various functions.

red dotCreate an individual barcode for outgoing First Class mail.
red dotCreate an individual barcode for reply mail.
red dotAdd barcodes to a file of addresses for outgoing mail.
red dotAdd reply barcodes to a file.
red dotCreate barcoded tray/sack tags or pallet placards.
Single First Class mail barcode screen
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Create an individual barcode for outgoing First Class mail:

You can add barcodes to regular First Class mail if you want to take advantage of USPS Informed Visibility Tracking.

To create a barcode, just fill in the information on this screen. You can either cut/paste the barcode into your document, or print it directly onto your envelope.

Single First Class mail barcode screen
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Create an individual barcode for reply mail:

You can create the barcode you need for the layout of a reply envelope.

To create a barcode, just fill in the information on this screen. Then cut/paste the barcode into your document.

Sample Excel file
Add barcodes to a file of addresses for outgoing mail:

To add barcodes to a mailing list using Smart Barcoder, start with your mailing list file in any common data base format, including Excel, .csv, .tab, Access, or dBase.

It doesn't matter what order the columns are in. Smart Barcoder will ask you that later. Just make sure the zip code is either in its own column (like in this sample), or split into two columns for the five-digit zip and zip+4.

We provide a sample file with Smart Barcoder so you can try Smart Barcoder without having to set up your own file.
Smart Barcoder main screen
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To get started, run Smart Barcoder.
On the main screen, click the barcode icon.
Smart Barcoder barcode setup screen
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Smart Barcoder will ask for the information that it needs to create Intelligent Mail barcodes to USPS requirements.

The screen has a detailed help page if you need it. Just click the Get Help button.
Smart Barcoder Open File screen
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Then, Smart Barcoder will ask you to select your mailing list file.
Smart Barcoder column identification screen
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Smart Barcoder will scan your mailing list, figure out how many records it has, and ask how the columns are arranged in your mailing list file.

For each column that Smart Barcoder needs to read (like the "zip code" column), or save to (like the "barcode" column) you'll see a drop down menu showing all the columns in your mailing list file. Just choose the column that matches.
Sample Excel file
Then, Smart Barcoder will read your mailing list, and create and save barcodes and tracking numbers (if you chose the Informed Visibility tracking option) into your mailing list file.

Note that the barcode is created as a string of 65 capital letters. Don't worry, that becomes the correct barcode when printed using the SmartBars 12 font that we give you free with Smart Barcoder.
Now you can print your addresses using a mail merge (in Word, Publisher or any variable data software) just like you would if they didn't have barcodes, except you will now add the barcode field to your address layout.

Here's a video that shows you how easy it is to set up a mail merge to print your addresses with barcodes.

Smart Barcoder reply barcode setup screen
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Add reply barcodes to a file:

Smart Barcoder can create a group of reply barcodes and tracking numbers, and either add them to a mailing list file, or save them in a new file.

Smart Barcoder will ask for the information that it needs to create Intelligent Mail reply barcodes to USPS requirements. The screen has a detailed help page if you need it. Just click the Get Help button.
Smart Barcoder Open File screen
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Then, Smart Barcoder will ask you to select or create the file where you want to save your reply barcodes and tracking numbers.
Smart Barcoder column identification screen
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If you are saving your reply barcodes to an existing mailing list file, Smart Barcoder will scan your mailing list, figure out how many records it has, and ask how the columns are arranged in your mailing list file. For the barcodes and tracking numbers that Smart Barcoder needs to save, you'll see a drop down menu showing all the columns in your mailing list file. Just choose the column that matches.
Sample Excel file
Then, Smart Barcoder will create and save reply barcodes and tracking numbers.

Note that the barcode is created as a string of 65 capital letters. Don't worry, that becomes the correct barcode when printed using the SmartBars 12 font that we give you free with Smart Barcoder. You can print your barcodes using a mail merge (in Word, Publisher or any variable data software).
Now you can print your barcodes using a mail merge (in Word, Publisher or any variable data software).

Here's a video that shows you how easy it is to set up a mail merge to print your addresses with barcodes.

Mail Categories screen
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Create barcoded tray/sack tags or pallet placards:

You can create sheets of up to ten barcoded tray or sack tags, and individual barcoded pallet placards, all properly formatted to USPS standards.

To start, select the category of mail you are sending. This screen shows the choices for tags. A similar screen shows the choices for placards.
Tags screen
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Fill in the information for up to ten tags. For each tag, there is a drop down menu showing the sorting levels that apply to the mail category you selected on the previous screen.

Tags printout
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Once you're finished entering the tag information, just click to print the tags. They're designed to fit perfectly on standard perforated business card sheets, so you can just tear them apart. Or, you can print a box around each tag and cut them yourself.
Placards screen
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To print a container placard, fill in the information as applicable.

Placard printout
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Then just click to print the placard.
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