Using Postage $aver Pro or Lite to Prepare a Postal Bulk Mailing
To prepare a bulk mailing using Postage $aver, you start with your mailing list file in any common data base format, including Excel, .csv, .tab, Access, or dBase.
It doesn't matter what order the columns are in. Postage $aver will ask you that later. Just make sure the zip code is either in its own column (like in this sample), or split into two columns for the five-digit zip and zip+4.
We provide a sample file with Postage $aver so you can try Postage $aver without having to set up your own file.
Postage $aver will walk you through several screens to ask you about your mailing, what post office you are using, and other information that it needs to correctly prepare your mailing to USPS requirements.
Each screen has a detailed help page if you need it. Just click the Get Help button.
Postage $aver will scan your mailing list, figure out how many records it has, and ask how the columns are arranged in your mailing list file.
For each column that Postage $aver needs to read (like the "zip code" column), or save to (like the "barcode" column) you'll see a drop down menu showing all the columns in your mailing list file. Just choose the column that matches.
Now Postage $aver is ready to print the paperwork you need to assemble and submit your mailing.
First, for each mailing, Postage $aver prints a custom set of easy-to-follow instructions telling you what zip codes to put in each tray, tub or sack, and what label to put on it. The instructions and the sorted mailing list are in the same order, to make it all easy.
And, Postage $aver prints the USPS "price qualification report", that tells the bulk mail folks which zips are in each sack. For some mailings, there is also a zone report included, if required by USPS.
Postage $aver prints barcoded labels for each tray, tub or sack on standard business card sheets, so you can just tear them off, or you can print them on plain card stock with a box around each label for cutting.
After printing the reports, Postage $aver saves the sorted file back into the mailing list file you started with. As it does that, it adds any information you have asked for, including tray/sack number, USPS "Optional Endorsement Lines", and Intelligent Mail barcodes (if you are using Postage $aver Pro).
Here's some of the information that Postage $aver adds to your mailing list. Note that the barcode is created as a string of 65 capital letters. Don't worry, that becomes the correct barcode when printed using the SmartBars 12 font that we give you free with Postage $aver Pro.
This video explains how to do a mail merge using our "Smart Barcoder" software, but it works the same way when using Postage $aver Pro instead of Smart Barcoder.
You're almost done. The last step is to use your favorite word processor (like Microsoft Word), or variable data software, to print your addresses from your mailing list file, using a "mail merge". Word has pre-built formats for common labels and envelopes, and you can set up any other format you might need. Here's a video that shows you how easy it is to set up a mail merge to print your addresses.
Your addresses will be in the correct order by tray, tub or sack, and will include whatever additional information that Postage $aver has added, like tray number, Optional Endorsement Line, barcode, etc. Just put the sorted mail into each tray, tub or sack, according to the instructions that Postage $aver printed.
Congrats! You're ready to take your mail to the post office and save a lot of postage!
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