To prepare a bulk mailing using Postage $aver, you start with your mailing list file in any common data base format, including Excel, .csv, .tab, Access, or dBase.
It doesn't matter what order the columns are in. Postage $aver will ask you that later. Just make sure the zip code is either in its own column (like in this sample), or split into two columns for the five-digit zip and zip+4.
We provide a sample file with Postage $aver so you can try Postage $aver without having to set up your own file.
To get started, run Postage $aver.
On the main screen, click the mailbox to run the mailing preparation wizard.
Postage $aver will walk you through several screens to ask you about your mailing, what post office you are using, and other information that it needs to correctly prepare your mailing to USPS requirements.
Each screen has a detailed help page if you need it. Just click the Get Help button.
Then, Postage $aver will ask you to select your mailing list file.
Postage $aver will scan your mailing list, figure out how many records it has, and ask how the columns are arranged in your mailing list file.
For each column that Postage $aver needs to read (like the "zip code" column), or save to (like the "barcode" column) you'll see a drop down menu showing all the columns in your mailing list file. Just choose the column that matches.
Then, Postage Saver will read your mailing list and sort your file in the order required by USPS (by tray, tub or sack depending on the kind of mail).
Now Postage $aver is ready to print the paperwork you need to assemble and submit your mailing.
First, for each mailing, Postage $aver prints a custom set of easy-to-follow instructions telling you what zip codes to put in each tray, tub or sack, and what label to put on it. The instructions and the sorted mailing list are in the same order, to make it all easy.
Postage $aver fills out and prints the postage statement form required by USPS.
The correct statement form is automatically chosen based on the class of mail you have selected, and whether you are a commercial or nonprofit mailer.
And, Postage $aver prints the USPS "price qualification report", that tells the bulk mail folks which zips are in each sack. For some mailings, there is also a zone report
included, if required by USPS.
Postage $aver prints barcoded labels for each tray, tub or sack on standard business card sheets, so you can just tear them off, or you can print them on plain card stock with a box around each label for cutting.
The last step ... Postage $aver prints your addresses, on popular label formats or directly on your mail pieces, in the order you need to easily assemble your mailing in the required trays or sacks. Postage $aver adds barcodes, optional endorsement lines, and even "Or Current Resident" lines where applicable.
If you want to print addresses with other software, you can do that too. Postage $aver will sort your mailing list in assembly order and add barcodes and optional endorsement lines, if applicable, so you can use it for a mail merge or for variable data printing.
Congrats! You're ready to take your mail to the post office and save a lot of postage!