Learn About Bulk Mailing and Tracking → Bulk Parcels

How to Save Shipping Costs with USPS Bulk Parcel Shipping Rates

 Scott
 Postage $aver Software


Bulk main rates aren't just for cards and envelopes. USPS offers bulk mail rates for parcels too! And they can save you substantial amounts on postage compared to USPS retail rates.

There are different bulk parcel categories for different purposes. Here are the most common:

• USPS Ground Advantage (Commercial) - for parcels weighing up to 70 pounds, an economical service when your parcels don't fit one of the more specific categories below. Insured up to $100 at no extra charge.
  
  
• Marketing Mail Marketing Parcels - very low-cost "bulk mail" for parcels. Cannot be used for order fulfillment. Addresses must include "Or Current Resident" or similar wording. Extra discounts for nonprofits.
  
  
• Marketing Mail Nonprofit Parcels - economy rates for approved nonprofit mailers.
  
  
• Parcel Select - economy rates for parcels shipped from a post office or sorting facility to addresses within the service area of that postal facility.
  
  
• Bound Printed Matter - special very low rates for books, catalogs and other printed material.
  

The rates can be used only for domestic mail (including military addresses, Puerto Rico and U.S. territories and possessions). If you need to send large quantities of international mail, check out this guide.

Here's what this page covers:

What are the rates?

How many pieces do I need?

What are the size and weight limits?

Can I add services like tracking and insurance?

How much are permits?

What else do I need to get started?

For each of the mailing categories, there are minimums per shipment. Generally, there are no minimums for any one zip code or area. Your mailing can be to just one zip code or all across the country. However, for Parcel Select, all of your pieces must be addressed within the area served by the postal facility where you take your shipment.

There are also no monthly or yearly minimums.

USPS Ground Advantage:

• If you are using are using a permit imprint (aka "indicia") to pay your postage, the minimum is generally 200 pieces or 50 pounds, whichever is less.
  
  However, if you have an Electronic Verification System (eVS) account or are using another system to electronically submit your mailing records, the minimum is 50 pieces or 50 pounds, whichever is less. Postage $aver for Parcels can automatically submit your mailing records to USPS, so that you can take advantage of this lower minimum.
  
  
• If you are attaching actual postage using an IBI-style postage meter or PC Postage, there is no minimum per shipment.

Marketing Mail Marketing Parcels and Marketing Mail Nonprofit Parcels:

• 200 pieces or 50 pounds (whichever is less).

Parcel Select:

• 50 pieces.

Bound Printed Matter:

• No minimum, but postage rates are lower for shipments of 300 pieces or more.
  

USPS Ground Advantage and Parcel Select:

• No more than 130" length plus girth.
• Weight 70 pounds or less.

Marketing Mail Marketing Parcels:

• No more than 12" long, 9" wide or 2" thick.
  
• If the parcel is very thin (¼" or less), then it must be at least 5" long and 3 ½" wide.
• Weight less than 16 ounces (1 pound).

Marketing Mail Nonprofit Parcels:

• No more than 108" length plus girth.
• Weight less than 16 ounces (1 pound).

Bound Printed Matter:

• No more than 108" length plus girth.
  
• Weight 15 pounds or less.

Yes! Here are some of the extra services you can add to bulk parcel shipments. Note that some of these services may not be used in combination with some others, depending on the category of mail:

Tracking (including delivery):

• 29¢ per package for Marketing Mail Marketing Parcels and Marketing Mail Nonprofit Parcels.
  
• Included free with all other services.

Insurance: Available for all services except Marketing Mail Marketing Parcels. Included free up to $100 with Ground Advantage.

Signature Confirmation: Available for all services except Marketing Mail Marketing Parcels.

Restricted Delivery: Available for all services except Marketing Mail Marketing Parcels.

Registered Mail: Available for Ground Advantage only, and only when not using eVS.

These are just some of the additional services available. Please ask us or check with USPS if you need a service that is not listed here.

You must have a mailing permit before you can use bulk parcel rates. The good news is that for most parcel services, there is no charge to get your permit. But you do need to get a permit from USPS. A vendor cannot issue a mailing permit to you.

If you are using:

• USPS Ground Advantage,
  
• Parcel Select, or
  
• Bound Printed Matter,

or, if you are an approved eVS (Electronic Validation Service) shipper,
then both fees are waived!

If you are an eVS shipper, your permit was provided as part of the signup process for eVS, and you do not need to apply for another one. Otherwise, scroll down to "How to Apply".

For Marketing Mail Marketing Parcels and Marketing Mail Nonprofit Parcels, there are two fees that may apply.

Annual Mailing Fee:

Permit Imprint Authorization fee:

How to apply: You can apply online for a permit to use any parcel service. Or, you can apply in person using USPS form 3615.

Either way, you'll need to choose a post office where your permit account will be kept (unless you are using Electronic Validation Service (eVS), which does not use a local USPS account). You should select the post office where you expect to take your mail. That would normally be the post office that is most convenient for you, but not all post offices accept bulk mail, and sometimes you can get a better postage rate by taking your mailings to a regional sorting center.

In suburban and rural areas, many post offices accept bulk mail. But in major cities, bulk mail is generally accepted only at the regional sorting center and sometimes at a few smaller post offices.

To find out whether bulk mail is accepted at a specific post office, find the post office using the post office locator on USPS.com, and see if it shows "Bulk Mail Acceptance Hours" in the chart of that office's hours. To find all of the post offices in your area that accept bulk mail, call the USPS District Business Mail Entry office for your area, which you can find using the USPS locator screen.

If you're not far from the USPS sorting center for your area, and much of your mail is going to addresses processed by that sorting center, you'll sometimes get better postage rates by mailing your bulk mail from that sorting center. You can see your possible savings by using the rate calculator above. If you will be mailing from the sorting center, you should get your permit at that center rather than at your neighborhood post office. These discounted rates are called "Destination Entry" rates.

Destination Entry rates are available for Marketing Mail Marketing Parcels, Marketing Mail Nonprofit Parcels and Bound Printed Matter. (For Bound Printed Matter, they only apply on shipments of 300 pieces or more.) Destination Entry rates do not apply to Bound Printed Matter shipments of less than 300 pieces, or to Ground Advantage shipments.

Similarly, ff you are using Parcel Select, you must ship from a postal facility serving the zip codes where your mail will be delivered, so it's best to choose the postal facility that serves the entire area your shipments will be covering.

USPS "Mailer ID" number: When you get your permit, you will be assigned a "Mailer ID" number, which is NOT the same as your permit number. The Mailer ID number is a 9-digit number that begins with 9 (unless you are a very large volume mailer). Make sure you find out what it is, because you will need your Mailer ID when preparing your mailing.

To prepare your shipments, you'll need software to do the required sorting and to print the necessary postal paperwork. You'll also need USPS mailing sacks, and, for some parcels, rubber bands.

Parcel presort software: To qualify for most bulk parcel rates, your mail must be sorted and placed in mailing sacks according to very detailed USPS rules. Sorting is not required for USPS Ground Advantage or for Bound Printed Matter shipments of fewer than 300 pieces.

This sorting is not just sorting by zip code - various zips must be combined with others, depending on quantity, where you're mailing from and to, the size of the mailpiece, etc... It's literally a book full of sorting rules, and the routings change each month. You'll also need to print paperwork for submitting your mailing and special barcoded tags to label each mailing sack.

Generally, you'll also need to print USPS tracking labels and to upload a special tracking file to USPS. (For most categories, you can avoid this requirement by paying a penalty, but if you want to track your parcels, you must prepare them the correct way. And we strongly recommend following the requirements if you are doing more than a one-time shipment.)

The easiest way to do all of this is to use software designed to prepare USPS bulk parcel shipments. Our Postage $aver for Parcels is a low-cost way to meet all of the requirements.

Mailing containers: For those categories that require sorting, you'll need sacks to keep them sorted. (For larger shipments, pallets without sacks can sometimes be used.) The sacks are provided by the USPS at no charge. You can pick them up at the post office where you are mailing your bulk mail.

Size 64 rubber bands (or whatever works): If you are preparing non-rectangular parcels less than 10 pounds as a Bound Printed Matter shipment, you'll need rubber bands to bundle your pieces. You can buy a bag at your favorite office supply store.

Congratulations! You're now ready to move on to actually preparing your mailing.

Ready to start saving postage right now?
Try Postage $aver for Parcels FREE for 30 days!
Click for complete info and free trial!